Agency by agency
- Who runs it
- Your HR and business office.
- What it costs you
- No fee, considerable staff time.
- What you give up
- The week it takes.
Managed staffing for K-12
We run your staffing-agency program. Your staff don't.
Licensing vendor management software gives your district a new thing to administer. A managed staffing program means we operate it: onboarding your agencies, releasing your openings, running the credential and billing rules, and answering the phone when something is wrong. Your district keeps every decision and pays nothing for the program.
- One contract
- One invoice
- One record
- One contact
- $0 program fee
What is managed staffing for school districts?
Managed staffing for school districts is an arrangement where an outside team runs the district's staffing-agency program on its behalf: onboarding the agencies, sending every opening to all of them, running the credential and billing rules, and acting as the district's one point of contact. The district keeps every hiring decision, every rate ceiling, and the right to add or remove agencies. It is different from licensing vendor management software, which leaves the district to run the program itself, and from a master-vendor arrangement, where one staffing company holds the contract and subcontracts the others. The industry term is managed service provider, or MSP.
Who pays for it?
At Fullbench the district pays nothing: no software fee, no per-seat fee, no implementation charge, and no purchase order to raise. The program is funded by the agencies that participate in it, through a fee stated in their agreement and deducted from their remittance after your district has paid. Because agencies submit under a ceiling you set, that funding cannot come back to you as a higher rate. Nothing is added to the rate your office approves.
The four ways districts do this
Where a managed program sits among the alternatives.
The fair question to put to any managed program, ours included: who funds it, and does the operator's own agency compete on the same terms? At Fullbench the district decides which agencies participate, including ours if you want it there, on the same scorecard as everyone else.
Master vendor
- Who runs it
- One staffing company.
- What it costs you
- Usually built into the rate.
- What you give up
- The master vendor decides who else gets your work.
Licensed VMS software
- Who runs it
- Your staff, in a new system.
- What it costs you
- A license and an implementation.
- What you give up
- Staff time to run it, and often a year to roll out.
Managed program
- Who runs it
- The operator, on your rules. At Fullbench, our team.
- What it costs you
- Nothing. Funded by the participating agencies.
- What you give up
- The chasing. Every decision stays yours.
What we do
Four things happen between the request and the invoice.
Your staff run none of them. What lands on your desk is a decision, not a phone tree.
- You send the need to one contact. A call, a note, or a line typed into the portal. Nobody learns a system to start.
- We release it to every approved agency at once. The whole bench works your opening under the ceiling you set. We chase the submissions and the no-shows.
- Your office approves the file before day one. Agencies upload; you approve item by item. The program holds the start date until every required document has your approval.
- Your schools approve the hours; you pay one invoice. One clock for every agency's people. Only approved hours reach the bill, and we pay every agency afterwards.
What stays yours
Managed does not mean handed over.
- Every hiring decision. We never select a candidate; your office does, from submissions in arrival order.
- Every rate ceiling. Agencies submit under the number you set. We do not negotiate it for you.
- Your agency list. Add one, suspend one, remove one, on your say-so and the same day. Exclusive, preferred, or non-exclusive is your selection in the agreement.
- Your credential standard. You define the required documents; the program refuses a start date until they clear.
- Your record. Every release, submission, approval, and hour, with a name and a time on it, exportable whenever you ask.
Run by a team that staffs schools every day. See it step by step on screen, or the invoice your business office would receive.
Questions
Common questions
What does it cost the district?
Nothing — no software fee, no licences, no implementation charge, and no purchase order to raise. The program is funded by the agencies that participate in it. The order is what matters: your schools approve the hours, your district pays one consolidated invoice at the bill rates your own office approved, we remit each agency its share out of that payment, and the participation fee is deducted from the agency’s remittance. It happens on the agency’s side of the line and only after your payment has been collected, so nothing the program earns is ever added to a rate your district approved or taken out of district funds.
Won't agencies raise rates to cover the fee?
Agencies price the fee like any cost of doing business — the counterweight is that every opening is competed by multiple agencies under a maximum bill rate your office sets and can lower on any posting, with every submitted rate visible side by side. An agency that pads gets undercut. Compare winning rates to what you pay those same agencies today; that's the real test.
How do agencies get into the program?
Districts introduce the agencies they already work with — you can request an agency from inside the platform and watch its onboarding status the whole way. Agencies are vetted before they see any work: insurance, credential standards, references.
What does it take to start?
Three things from you: your agency list, your rate ceilings, and the document types you require before someone works in a building. Most districts are posting within a week. Your agencies do their own setup — we onboard each one directly, and none of that work lands on your staff.
Next step
Talk to the person who would run your program.
Fifteen minutes on your roles, your rate ceilings and the agencies you already use, with the program open. No slides, no obligation, and no cost to your district.
What we cover
- How your district manages its agencies today.
- Candidate review, document approval and billing, on a case like yours.
- Whether one department is the right place to start.
You leave with a clear next step. Nothing is signed on the call.