One contact
We run the agencies.
You send the need to one contact. Every approved agency sees it the same minute. We chase the submissions, the interview times, and the no-shows, and tell you where each seat stands without being asked.
For charter schools
One contact for every agency, when your HR department is one person.
At most charter schools the operations director is also HR, compliance, and the person who learns at 7:40 that the aide is not coming. Fullbench takes the agency coordination off that desk: one contact, every file approved before anyone starts, one invoice, across every agency you already use — free to your school.
- One contract
- One invoice
- One record
- One contact
- $0 program fee
What stops being yours
Built for a school where one person is the whole chain.
Nothing here asks you to hire anyone or to run a new system. Every agency you add brings its own contact, paperwork, timesheets, and invoice. Fullbench absorbs all four, and what reaches you is a decision.
One file
We collect and check the paperwork before day one.
You set which documents each role requires. Agencies upload them; you approve them item by item. Nobody is given a start date while anything is missing, expired, or still waiting on your review.
One invoice
We send one invoice.
Approved hours from every agency become one itemized invoice, each line traceable to a person, a day, a rate you set, and hours you approved. When something looks wrong there is one person to call.
Cleared before day one
Nobody starts in your building on an unapproved file.
Your board's list of required documents is the rule. Your state's clearances, TB screening, whatever else you require: the agency uploads each one and you approve it. The program holds the start date until every item has your approval.
After the start, the same question is asked every day of the placement. Anyone working on a document that lapses within thirty days appears on your compliance screen and on the agency's, and both of you are emailed. Nobody is pulled automatically; that decision stays yours.
The first month
No implementation project. About an hour of your calendar.
There is no purchase order and nothing to install. Your agencies agree terms first, then your first opening goes to them, and the only part that needs you in the room is the first call.
- Before the call, you send us four things. The roles you fill through agencies, the agencies you use, the documents you require before anyone starts, and who at your school approves candidates and hours. We build the workspace from that.
- The call, about an hour. We review the workspace together, confirm your ceiling rates and your required-document list, and agree who signs the participation agreement.
- Week one: your agencies, onboarded by us. We do the outreach and the agreements with each one. None of that lands on your desk, and no agency you rely on is dropped. Your first opening goes out to the agencies that have signed, usually in the second week.
- The first cleared start. Submissions arrive under the rate you set. You interview, you choose, you approve the file. The start date does not exist until you have.
- The first invoice you can check. Hours are clocked in the program and approved by you, one sheet at a time. At the close of the period they become one invoice, readable against the sheets you approved.
What the schools say
Charter leaders put it in writing.
“Consistently matched us with exceptional talent who have made a significant impact on our students’ learning experience.”
“Odyssey Charter School has enjoyed a fruitful and collaborative partnership over the past three years.”
From signed letters of recommendation written to our team by the schools we serve.
Who does what
The decisions stay in the building.
One person at your school can approve candidates and hours; the program is set up to work that way. If your board or authorizer requires those two approvals to sit with different people, say so and we set that separation before anyone is seated.
What your school does
- Sets the rules. The maximum bill rate for each role, and the documents required before anyone works in your building.
- Chooses every candidate. You approve or decline each one and set every start date. No agency advances its own person a single step.
- Approves the hours. Nothing reaches the invoice that you did not approve first.
- Decides which agencies are in, and adds or removes one whenever you want.
What our team does
- Onboards each of your agencies: outreach, agreements, setup, follow-up. You deal with one partner instead of several vendors.
- Releases every opening to every approved agency at once, then chases the submissions so you do not have to.
- Runs the credential file: collecting documents, putting them in front of you to approve, watching expiry dates all year.
- Sends one invoice and pays every agency afterwards, and answers the phone. One named contact, not a queue.
This does not touch your daily sub coverage. Your own call list, or Frontline, Aesop, or Red Rover if you use one, keeps covering absences for the people you employ. Fullbench runs the outside agencies supplying people you do not.
Run by a team that staffs schools every day.
Questions
Common questions
We are one charter school, not a district. Are we too small for this?
No. The program fits a single school as naturally as a district. It is scoped to your school: one address, one approval chain, one invoice, and one seat that can approve both candidates and hours if that is how your school is staffed. Nothing in it assumes a central office, and it costs your school nothing. If you run several campuses under one board, each campus is set up as its own site under one agreement and one invoice. There is a page for this: Fullbench for charter schools.
Does this replace our current agencies?
No — retention is the design. Your approved agencies keep supplying the same people under their own brands and rates; what changes is the shared workflow and record. Districts can introduce agencies they already trust.
What does it take to start?
Three things from you: your agency list, your rate ceilings, and the document types you require before someone works in a building. Most districts are posting within a week. Your agencies do their own setup — we onboard each one directly, and none of that work lands on your staff.
Do we replace the system we use for daily subs?
No. Fullbench manages your agency-supplied staff — postings, credentials, time, and invoicing across every agency you use. Your internal absence-management and sub-placement system keeps doing exactly what it does today for your own employees. Nothing about Frontline, Aesop, Red Rover, or a building secretary’s call list changes.
Who employs the worker — and who carries the liability?
The agency stays responsible for engaging the person it supplies, on the basis it uses today: payroll and employment obligations for the people it employs, or its own contract terms where a related-services professional works that way. Coordinating the work through Fullbench does not change it. The district supervises the work; the platform administers the workflow between them. Nothing about your co-employment posture changes.
How does consolidated invoicing work across multiple staffing agencies?
Every agency’s approved hours become one invoice. Workers clock in and out on the platform, your schools approve the time, and approved hours from every participating agency consolidate into a single itemized invoice per period — instead of separate bills in separate formats on separate cycles. Each line traces back to a placement, a rate you set, and school-approved hours, so your business office reconciles one document rather than five. The agency participation fee is deducted from each agency’s remittance after your district has paid; it is never added to the rate you approved.
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