The phone tree, retired
A long-term opening today means calling agencies in order and waiting between calls. You send it once; every approved agency sees it the same minute, with the same information and the same rate ceiling.
Substitute and paraprofessional staffing
Five substitute agencies. One program instead of five.
Every agency you added solved a coverage problem and created a coordination one. Fullbench keeps all of them and takes the coordination off your staff: one contact, every file approved before anyone starts, one clock, one invoice. Free to your district.
- One contract
- One invoice
- One record
- One contact
- $0 program fee
How can a school district manage multiple substitute staffing agencies?
A district using several substitute and paraprofessional agencies has four options. It can administer each agency separately, name one agency as master vendor and let it subcontract the rest, license vendor management software and run the program in-house, or use a managed staffing program that runs the agencies on the district's behalf. Fullbench is the fourth. The district keeps every agency it already uses and the rates it approved; each opening reaches every approved agency at the same recorded instant; the district office approves every clearance; and the business office pays one invoice. Your daily-sub system (Frontline, Aesop, Red Rover) keeps covering absences for the people you employ, and Fullbench runs the outside agencies supplying the people you do not.
What changes
The parts of this that eat your staff's week.
Clearance chasing, replaced by a gate
Your state's clearances (in Pennsylvania, Act 34 and 151), FBI fingerprinting, TB screening, whatever your board requires: the agency uploads, your office approves, and nobody starts until it has. A daily check warns you and the agency thirty days before anything lapses.
Five invoices, reconciled once
Approved hours from every agency become one itemized invoice, each line traceable to a person, a day, a building, and a rate. Your business office reconciles once and cuts one payment.
Agencies you can compare
Every agency works the same opening under the same rules, so the scorecard means something: how often each responded, how fast, how many submissions became placements. At renewal you have a record, not an impression.
Who this fits
Worth a conversation if this sounds like your week.
- More than one agency, and no two of them work the same way.
- A spreadsheet of clearances. Someone in your office tracks agency staff documents by hand and finds out late when one has lapsed.
- Timesheets matched by hand. Your business office checks paper or emailed sheets against agency invoices line by line.
- No comparable numbers. You cannot say which agency filled the most openings last year without asking each of them.
- A supplier you have not added because it would mean another contract, another portal, another invoice.
Run by a team that staffs schools every day. Here is what the program looks like for your district.
Questions
Common questions
Does this replace our current agencies?
No — retention is the design. Your approved agencies keep supplying the same people under their own brands and rates; what changes is the shared workflow and record. Districts can introduce agencies they already trust.
What does it cost the district?
Nothing — no software fee, no licences, no implementation charge, and no purchase order to raise. The program is funded by the agencies that participate in it. The order is what matters: your schools approve the hours, your district pays one consolidated invoice at the bill rates your own office approved, we remit each agency its share out of that payment, and the participation fee is deducted from the agency’s remittance. It happens on the agency’s side of the line and only after your payment has been collected, so nothing the program earns is ever added to a rate your district approved or taken out of district funds.
Do we replace the system we use for daily subs?
No. Fullbench manages your agency-supplied staff — postings, credentials, time, and invoicing across every agency you use. Your internal absence-management and sub-placement system keeps doing exactly what it does today for your own employees. Nothing about Frontline, Aesop, Red Rover, or a building secretary’s call list changes.
What does it take to start?
Three things from you: your agency list, your rate ceilings, and the document types you require before someone works in a building. Most districts are posting within a week. Your agencies do their own setup — we onboard each one directly, and none of that work lands on your staff.
Next step
Talk to the person who would run your program.
Fifteen minutes on your roles, your rate ceilings and the agencies you already use, with the program open. No slides, no obligation, and no cost to your district.
What we cover
- How your district manages its agencies today.
- Candidate review, document approval and billing, on a case like yours.
- Whether one department is the right place to start.
You leave with a clear next step. Nothing is signed on the call.