K–12 managed staffing

Your agencies. One coordinated staffing program.

Bring agency coordination, credential tracking, and billing together—so your team can focus on your schools.

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No program fee to your district.

The district overview: candidates awaiting review, timesheets awaiting approval, a shift being verified by the program, and a credential lapsing within thirty days — **Your staffing day, organized.** What needs a decision today, and a clearance about to lapse — raised to your office and to the agency at the same moment.Your staffing day, organized. What needs a decision today, in one place.

A placed worker whose TB screening expires in fifteen days, flagged to the district and to the agency — **Your staffing day, organized.** What needs a decision today, and a clearance about to lapse — raised to your office and to the agency at the same moment.Your staffing day, organized. What needs a decision today, in one place.

One contract

One invoice

One system of record

One point of contact

Who runs it

Run by people who staff schools every day.

The team behind Fullbench places special education staff, related-services providers, paraprofessionals, school nurses and substitutes in K–12 buildings every week. Every rule in the program exists because someone here has lived the problem it prevents.

Robert Flom, founder. He runs your first conversation, sets your program up, and introduces the contact who runs it day to day.

A teacher handing back work to a student at her desk while the class writes

The managed program

The coordination comes off your desk.

Agencies, managed together.

Send the staffing need once. Fullbench coordinates participating agencies and keeps the next steps moving.

Opening releasedSpeech-Language Pathologist · Lincoln Elementary

Participating agency	Released	Submitted
Keystone Education StaffingCandidate review in progress	9:36:08 AM	2
Laurel Substitute ServicesInterview requested	9:36:08 AM	1
Brightpath Therapy GroupFollow-up sent by Fullbench	9:36:08 AM	—
One request from your office	Same moment	3

One opening, released to every participating agency at the same recorded moment.

Credentials, visible in one place.

See required documents, outstanding items, and approval status across your staffing program.

Credential readinessAll placements · today

Status	Next step	Documents
Awaiting your reviewYour office	Your office	14
Never filedAgency, chased by Fullbench	Agency, chased by Fullbench	15
Lapsing within 30 daysAgency renews	Agency renews	1
Approved and currentCleared to work	Cleared to work	35

Every clearance your district holds or is owed, and who owns the next step.

Billing, brought into one invoice.

Give your business office a consolidated view of approved staffing hours.

Consolidated invoiceWestfield Area School District · one period

Agency & role	Approved hours	Amount
Keystone Education StaffingSchool Nurse	37.50	$2,175.00
Keystone Education StaffingSpecial Education Paraprofessional	32.00	$1,088.00
Laurel Substitute ServicesLong-term Substitute Teacher	40.00	$1,840.00
Laurel Substitute ServicesSpeech-Language Pathologist	18.00	$1,656.00
Total due from the district	127.50	$6,759.00

Every participating agency on one invoice, at the rates your office set.

The Fullbench platform

One clear view. Your next decision.

See what needs your attention—and what Fullbench is moving forward.

Who can we review for this opening?

Every agency’s candidates, in one list.

Candidate list: four people from two agencies, each with their requisition, status, how many weeks they have waited, and how many of four required documents are approved

Every agency, one list. Each candidate carries the agency that sent them, so your office compares across suppliers without opening five inboxes.
A status your office controls. Interview, offer, credentialing, start date: your team moves each candidate forward. No agency can advance its own.
Documents counted, not assumed. “3 of 4 approved” is why that candidate is still credentialing, and why the one at 4 of 4 is waiting on a start date.

See how it works, end to end

The people on your account

A team behind every step.

Four responsibilities, carried by the program so your staff do not carry them. The decisions that matter stay with your district.

Agency coordination

Releases your openings to every participating agency at once, then follows up on submissions and interview times.

Document follow-up

Collects each required document from the agency and checks it for completeness before it reaches your office to approve.

Approval support

Puts each candidate, document and timesheet in front of the right person in your district, with the history behind it.

Billing coordination

Builds the consolidated invoice from approved hours, answers line-item questions, and reconciles with your business office.

Fullbench does

Releases every opening to every participating agency at one recorded time.
Follows up with agencies on candidates, interviews and missing documents.
Turns the hours your schools approve into one itemized invoice.

Your district decides

Which agencies participate, and the maximum bill rate on every opening.
Who is interviewed, who is chosen, and when they start.
Which documents are approved, and which hours are paid.

Who this helps

One program. A different reason to care in every office.

Human resources

Keep staffing moving without chasing every agency.

One opening goes to every participating agency at once. Submissions arrive in one list. Your office still interviews, chooses, and sets every start date.

For districts

Special education

See where critical staffing needs stand.

Speech, OT, PT, school psychology, behavior support, 1:1 aides: every participating agency works the seat at once, and you see where each one stands without a call.

Related services

Business office

Bring staffing spend and approved hours into clearer view.

Every agency’s approved hours on one itemized invoice at the rates your office set, each line traceable to a timesheet a school signed.

What it costs

Charter schools

Bring your staffing coordination into one place.

When one person is HR, compliance and the business office, the agency coordination comes off that desk: one contact, one file, one invoice.

For charter schools

Getting started

Start with the staffing needs that matter most.

Begin with one department or one staffing category if you prefer, and keep everything else exactly as it runs today. There is nothing to install and no purchase order to raise.

How districts adopt it

1
Map the agencies, roles, and requirements.
The agencies you use, the roles you fill through them, the documents you require before anyone starts, and who approves.
2
Set up the coordinated workflow.
We build the workspace from that, onboard each participating agency directly, and confirm your ceiling rates with you.
3
Manage the program together.
Openings, approvals, hours and one invoice per period, with a named contact who sees where every seat stands.

Questions

Common questions

Does this replace our current agencies?

No — retention is the design. Your approved agencies keep supplying the same people under their own brands and rates; what changes is the shared workflow and record. Districts can introduce agencies they already trust.

What does Fullbench manage?

The coordination between your district and its participating staffing agencies. You send a staffing need once; Fullbench releases it to every approved agency at one recorded time, follows up on submissions and interview times, collects each required document, and turns the hours your schools approve into one itemized invoice. Your office keeps the decisions: which agencies participate, which candidate is chosen, which documents are approved, and which hours are paid.

Who selects candidates and approves credentials?

Your district, every time. Agencies submit candidates; your office interviews, chooses, and sets the start date. Agencies upload each required document; your office approves it. No agency can advance its own candidate, and no start date can be set while a required document is missing or still awaiting your review. Every decision carries a name and a time on the program record.

What does it cost the district?

Nothing — no software fee, no licences, no implementation charge, and no purchase order to raise. The program is funded by the agencies that participate in it. The order is what matters: your schools approve the hours, your district pays one consolidated invoice at the bill rates your own office approved, we remit each agency its share out of that payment, and the participation fee is deducted from the agency’s remittance. It happens on the agency’s side of the line and only after your payment has been collected, so nothing the program earns is ever added to a rate your district approved or taken out of district funds.

What does it take to start?

Three things from you: your agency list, your rate ceilings, and the document types you require before someone works in a building. Most districts are posting within a week. Your agencies do their own setup — we onboard each one directly, and none of that work lands on your staff.

All questions

Give your team a simpler staffing day.

See how Fullbench can bring your agencies, credentials, and billing into one coordinated program.

Book a walkthrough