One requisition, every agency
Post a need once — role, schools, headcount, your maximum bill rate, your submission cap — and every approved agency sees it at the same recorded instant. No phone tree, no favorites.
Vendor management, defined
The vendor management system built for school districts
A vendor management system (VMS) puts all of a district's staffing agencies to work through one process. What that means for your schools: every agency you approve is working every opening from the same recorded instant, nobody starts in a building before your office approves their file, and your team runs one workflow and pays one invoice instead of five. Fullbench is a VMS built only for K-12 education, run as a managed program, and free to districts.
Why districts adopt a VMS
When two agencies become five, coordination becomes the job
The openings that hurt are the ones that sit. An unfilled speech, OT, or school-psychology position isn't just a vacancy — it's IEP service minutes your district legally owes, accruing every uncovered day. Special education drives the first agency; related services a second; nursing a third; substitutes or behavior support a fourth — each with its own contract, rate card, credential packet, and invoice cycle. A VMS replaces that sprawl with one governed workflow, and puts every agency you approve on your hardest openings at once.
One credential standard
Agencies upload each candidate's documents; your team approves them item by item. The software cannot set a start date while anything awaits review — compliance is a gate, not a memo.
One invoice, one record
Workers clock in on the platform, your schools approve the hours, and approved time flows into a single consolidated invoice — with every release, submission, and decision timestamped in the record.
What makes Fullbench different
What your district gets — and how you can check it
| What districts actually ask | The Fullbench answer |
|---|---|
| Who works our hardest openings? | Every agency you approve sees every opening at the same instant and competes to fill it. When one agency has nobody, the others are already working it — coverage is your approved list's combined bench, not one company's pipeline. |
| How do we know everyone is cleared? | Agencies upload each candidate's file — background checks, fingerprint clearances, licensure — and your team approves it item by item. The software blocks any start date while anything awaits review, and no one starts without a file your office approved. It's a gate, not a policy memo. |
| How much work is this for our office? | One contract, one workflow, one consolidated invoice. Schools approve time in one place; the program handles agency onboarding, billing, and remittances. |
| What does it cost us? | $0 — no software fees, seat licenses, or implementation charges. You set the maximum bill rate on every posting; the program is funded by a published 3–5% agency participation fee. |
| Who controls hiring decisions? | Only the district. Agencies cannot move their own candidates a single step — every interview, offer, and placement is your call. |
| Can we compare agencies? | Scorecards measured from the same release instant — response time, fill, win rate — computed from the operating record, so when review time comes, the numbers are already there. |
| Are we locked in? | No exclusivity clause and no penalty for hiring people onto your own staff. Your agencies stay yours. |
Keep reading
The homework, already done
Plain-language explainers for the questions every district asks before adopting a vendor management system: what a VMS actually does, step by step · how the economics work and where the money comes from · why fairness between agencies needs a timestamp · why credential gates beat credential policies.
Questions
Common questions
Does this replace our current agencies?
No — retention is the design. Your approved agencies keep supplying the same people under their own brands and rates; what changes is the shared workflow and record. Districts can introduce agencies they already trust.
What does it cost the district?
Nothing — no software fee, licenses, or implementation charge. The platform is funded by the published agency participation fee, collected only when the district has paid.
Won't agencies raise rates to cover the fee?
Agencies price the fee like any cost of doing business — the counterweight is that every opening is competed by multiple agencies under a maximum bill rate your office sets and can lower on any posting, with every submitted rate visible side by side. An agency that pads gets undercut. Compare winning rates to what you pay those same agencies today; that's the real test.
Next step
Request a walkthrough
Thirty minutes on the live platform — your roles, your rate ceilings, your agencies' names on the screen. No slideware.
- Watch a requisition release to every agency at one recorded instant
- See the credential gate hold a start date until the file clears
- Trace approved hours into the one consolidated invoice your business office pays