How the Program Works

Today, one open position can mean calls and follow-ups with three or four agencies — each with its own contact, its own paperwork and its own invoice. None of that is the vacancy being filled. It is the overhead of asking: the same need described three or four times, three or four threads to keep warm, and a stack of invoices to reconcile instead of one.

Fullbench is a K-12 managed staffing program. You keep the agencies you trust, we add well-vetted suppliers when you need more coverage, and everything runs through one contact and one process. Here is one staffing need, end to end.

The loop, in eight steps

1. You submit one staffing need

Tell one contact the role, the school and the start window — by phone, by message or in the portal. That is the last time you repeat it. Your district submits; the Fullbench team confirms the details and prepares the release.

2. Every approved agency sees it at the same recorded instant

The need is released to your full approved agency list at once — no favorites, no phone tree — and the moment of release is recorded. Prefer to drive distribution yourself? Your team can release openings directly at any time.

3. Candidates arrive at agency rates, under your cap

Each agency submits candidates at its own rate. Your district sets the maximum bill rate on every posting, and any submission above it arrives flagged.

4. Your district decides every status

Interview, hold, decline, select — in one place instead of a dozen email threads. No agency can advance its own candidate, and every status change is recorded with a name and a time.

5. The credential gate holds the start date

No start date can be set while any required document is missing or still awaiting review. Expiry counts too: an expired document stops satisfying the requirement, and a daily check warns you and the agency thirty days before a clearance lapses on anyone already placed.

6. The professional starts, cleared

On day one, every required document is approved and on the record. Nothing outstanding, nothing "on the way."

7. Hours are clocked and school-approved

Time is recorded on the platform and approved by the school before it can be billed. A timesheet sent back for correction never becomes an invoice line.

8. One consolidated invoice, every agency itemized

Each agency, each professional and each approved hour, itemized on one invoice. Your district pays once, and each agency receives an itemized remittance afterwards.

Who acts at every step

Released once, to everyone

The release is where fairness becomes a record. Every approved agency receives the opening at the same recorded instant, so response time is measured from one starting line — including for any agency close to the operator. When one agency has nobody, the rest are already working it.

The gate holds the start date

The gate is a condition, not a notification. Your district defines the required documents for each role; agencies upload them; each one is reviewed and approved before it counts. Until every item is approved and in date, a start date cannot exist. After the start, the same question is asked every day on a thirty-day horizon, so a lapsing clearance is raised to you and the agency before it lapses. The decision to pull a worker stays with you.

One invoice, one payment

Approved hours from every participating agency consolidate into one itemized invoice per period, at the bill rates your office set. Every line traces to a placement, a rate and the person who approved the hours. The district pays once; the agencies are remitted afterwards, each with its own itemized statement.

What the record is for

Every release, submission, approval and status change is timestamped, so a question in March about a decision made in September has an answer in minutes. The whole record belongs to your district and exports whenever you ask — not only on the way out.

Frequently asked questions

How does Fullbench work for a school district?

Your district sends each staffing need once to one contact. Fullbench releases it to every approved agency at the same recorded instant, chases submissions and documents, holds the start date until your office approves every required document, captures school-approved time, and issues one consolidated invoice.

Does Fullbench replace our staffing agencies?

No. Your agencies join the program under their own contracts and keep working with you. Fullbench adds well-vetted suppliers only when you want more coverage.

Who decides which candidate is hired?

Your district, every time. Agencies submit; your team reviews, interviews if you choose, and sets every status.

What does Fullbench cost a district?

Nothing. There is no program fee, software fee or purchase order. The district pays for approved hours on one consolidated invoice.