Illustrated guide12 pages · about 9 min
How the Program Works
The eight steps from one posting to one invoice, drawn out: simultaneous release, the credential gate refusing a start date, and approved hours consolidating into a single bill.
The program
Districts coordinate contract staff — special education professionals, therapists, paraprofessionals, nurses and substitutes — across several agencies at once, each with its own contact, credential paperwork, timesheets and invoices. Fullbench replaces that scatter with one partner. Existing suppliers stay; new suppliers join only with district approval. The platform beneath the program is purpose-built for K-12 work and owned and operated by the team that runs the program.
Seven services, in the order a staffing need meets them
1. Intake
The district submits one need — role, site, schedule, requirements — once.
2. Distribution
Openings go to the district's approved agency panel, every agency at the same recorded instant.
3. Agency coordination
Fullbench manages supplier follow-up, candidate submissions and communication; the district works with one contact.
4. Credential-file review
No start date can be set while any required document is missing or awaiting review.
5. Timesheets and approval
Staff submit hours on screen; district-designated approvers approve them. Approved hours are the sole basis for invoicing.
6. Consolidated invoicing
One invoice through the program, backed line by line by approved timesheets.
7. Remittance to agencies
Fullbench remits each participating agency; district accounts payable works one relationship.
Control and the record
| Area | The district decides | Fullbench administers |
|---|---|---|
| Agency panel | Which agencies participate | Manages the panel; proposes vetted supply when needed |
| Distribution | May drive releases directly | Releases to the full panel at one recorded instant |
| Requirements | The documents each role requires | Enforces the district's list on every placement |
| Approvals | Who approves timesheets | Invoices only district-approved time |
| Status | Every placement status | Administers the process and agency follow-up |
| Lapsing clearance | Whether to pull a placed worker | Warns district, agency and operations 30 days ahead |
Every release, submission, review, approval and status change is timestamped on the program record, each timesheet approval carries the approver's name, and the record is available to the district for audit and reporting at any time.
What stays with the district
- Every hiring decision. No agency can advance its own candidate.
- Every rate ceiling, with nothing added and no annual escalator.
- Every credential approval, document by document.
- Every hour billed — only hours a school approved reach the invoice.
Commercial model and adoption
The district pays for approved hours on one consolidated invoice and nothing else; the program is funded by the participating agencies. Adoption takes three steps: a walkthrough with the person who would run your program, your vendor forms completed by Fullbench, and the procurement path your purchasing office sets — typically a standard vendor agreement, because the district buys no program.
The full eleven-page statement, formatted for a vendor file, is sent by email below.
Frequently asked questions
What kind of vendor is Fullbench?
A K-12 managed staffing program: a single vendor that coordinates every staffing agency a district uses, serving school districts and charter schools.
Does a district need a purchase order to use Fullbench?
No. The district pays no program fee, so there is no program purchase to fund; it pays approved hours on one consolidated invoice.
Will Fullbench complete our vendor forms?
Yes. Fullbench completes the vendor forms your district requires and follows your purchasing office's process.
Get the procurement booklet by email
The full 11-page PDF, in your inbox within minutes, with a reply from a person the same business day.
