For the business office
Five invoices, five formats, five cycles. Then one.
Your district keeps paying for the hours your schools approve, at the rates your office set. What changes is the paperwork: one itemized invoice, every line traced to a timesheet a school signed — with no program fee and no purchase order to raise.
- $0 program fee
- One invoice
- One payment
- Every line traceable
No cost to your district · no purchase order · your agencies are not contacted
| Agency & role | Approved hours | Amount |
|---|---|---|
| Keystone Education StaffingSchool Nurse · Lincoln Elementary | 37.50 | $2,175.00 |
| Keystone Education StaffingSpecial Education Paraprofessional · Westfield Middle | 32.00 | $1,088.00 |
| Laurel Substitute ServicesLong-term Substitute Teacher · Westfield High | 40.00 | $1,840.00 |
| Laurel Substitute ServicesSpeech-Language Pathologist · Lincoln Elementary | 18.00 | $1,656.00 |
| One payment from your district | 127.50 | $6,759.00 |
Where every line comes from
Each line on the invoice is hours a school approved.
Every participating agency’s hours arrive in one queue. Your schools approve or send back each sheet, a shift nobody scheduled is held for verification, and only approved hours become a line — at the bill rate your office set, traceable to the placement and the person who signed it off.
Fullbench is paid by the agencies, not by you: after your district pays, we remit each agency its share, and the fee stated in that agency’s agreement is deducted from its remittance. Nothing on the invoice is the program’s.
Your month, as it runs now
The reconciliation is the job. The invoice is just where it lands.
Nobody in your office minds paying for hours the schools actually approved. What costs your team its week is proving that is what happened.
- Five agencies, five formats, five cycles. One bills weekly as a PDF, one monthly as a spreadsheet, one attaches timesheets and one does not.
- Hours matched by hand. Somebody keys agency hours against building sign-off sheets to find the two lines that do not agree — and finds them after the invoice is already overdue.
- Rates that moved and nobody caught. A bill rate creeps between one placement and the next, and the only way to notice is to remember what it used to be.
- A question you cannot answer quickly. “What did we spend on paraprofessionals at the middle school last year?” means opening twelve months of PDFs.
Where the money actually moves
Nothing the program earns touches a rate your office approved.
The whole sequence, in the order it happens.
- Your schools approve the hours. A timesheet sent back for correction never becomes a line on anything.
- You receive one consolidated invoice at the bill rates your office set, with nothing added to them, and no annual escalator.
- Your district makes one payment to Fullbench. Your AP department cuts one check instead of five.
- We remit each agency its share out of that payment, itemized line by line, and the participation fee stated in that agency’s own agreement is deducted from its remittance.
It happens on the agency’s side of the line, and only after your payment has been collected. If your district has not paid, no agency has been charged anything. The program is funded by the agencies that participate in it, which is why it costs your district nothing — there is no software fee, no per-seat fee, no implementation charge, and no purchase order to raise.
Before you ask
The four questions every business office asks us.
01
Do we have to bid this?
Your district pays no program fee, so there is no program spend for your office to fund. Districts generally treat the coordination as a contracted service rather than a purchase of supplies. We send the agreement, its exhibits and a one-page board memo for your solicitor and purchasing review before you commit to anything.
02
Won’t agencies raise rates to cover the fee?
Every opening is competed by several agencies under a maximum bill rate your office sets and can lower on any posting, and you see every submitted rate side by side before you choose. Nothing is added to the rate you approve, and there is no annual escalator. Compare the rates you accept with what you pay those same agencies today.
03
Who do we actually pay?
You receive one invoice from Fullbench and make one payment to Fullbench. We remit each agency its share afterwards. Every line on your invoice traces to hours one of your own schools approved, and the whole record exports whenever you ask for it.
04
Do we have to replace our ERP or payroll?
No. Fullbench runs the staffing loop — the request, the candidates, the credential file, the hours and the invoice — alongside the systems you already have. Nothing to install, nothing to migrate, and your program record exports in full whenever you ask.
Free, and we do the work
Send last month’s invoices. We’ll reconcile them for you.
Reply with the agency invoices your district paid last month — any format, however they arrive. We will send back:
- The single consolidated invoice your district would have received for that period instead.
- The same charges sorted by agency, person, role and building — the view you cannot get from five separate bills.
- Every line’s arithmetic checked, and the same role priced across your different agencies side by side, so a rate that has drifted is visible.
It comes back within two business days. No cost, no obligation, and we do not contact your agencies.
Or just talk to us
Fifteen minutes, with the invoice on the screen.
We open the live program and walk the money backwards: from a line on the invoice, to the rate your office approved, to the timesheet a school signed. Nothing is charged and nothing is signed.
Times show in your own timezone; our team is in Eastern. The calendar is served by cal.com and the booking completes on their page. If your district's network blocks it, open it in a new tab, call (484) 482-8223, or send us two or three times that suit you.